Our Club Policies are set out below, along with downloadable forms where relevant
POLICIES
POLICY / FORM
Safeguarding Policy
Old Coventrians RFC Safeguarding Policy
1. Old Coventrians Rugby Football Club acknowledges its responsibility to safeguard the welfare of all children involved in Old Coventrians from harm.
2. Old CoventriansRFC confirms that it adheres to the Rugby Football Union’s Safeguarding Policy and the procedures, practices and guidelines and endorse and adopt the Policy Statement contained in that document and any successor policy.
3. A child is anyone under the age of 18 engaged in any rugby union activity. However, where a 17 year old male player is playing in the adult game it is essential that every reasonable precaution is taken to ensure his safety and wellbeing are protected.
4. The Key Principles of the RFU Safeguarding Policy are that:
• The welfare of the child is, and must always be, paramount to any other considerations.
• All participants regardless of age, gender, ability or disability, race, faith, culture, size, shape, language or sexual identity have the right to protection from abuse or harm.
• All allegations or suspicions of abuse, neglect, harm and poor practice will be taken seriously and responded to swiftly, fairly and appropriately.
• Working in partnership with other organisations, statutory agencies, parents, carers, children and young people is essential for the welfare of children.
• Children have a right to expect support, and personal and social development delivered by an appropriately recruited, vetted and managed in relation to their participation in rugby union, whether they are playing, volunteering or officiating in the community or
professional areas of the sport.
5. Old CoventriansRFC recognises that all children have the right to
participate in sport in a safe, positive and enjoyable environment whilst at the same time being protected from abuse, neglect, harm and poor practice.Old Coventrians RFC recognises that this is the responsibility of everyone involved, in whatever capacity, at the club.
6. Old Coventrians RFC will implement and comply with the RFU Code of Conduct and the Codes of Conduct for Coaches, Spectators and Officials as appropriate.
7. The Club Safeguarding Officer is Nina Farrimond (ninafarrimond@gmail.com/ 07950 46006) . If you witness or are aware of an incident where the welfare of a child has been put at risk you must, in the first instance, inform the Club Safeguarding Officer. They will then inform the CB Safeguarding Manager and the RFU Safeguarding Team. If an incident involves the Club Safeguarding Officer you should inform the Club Secretary, Joanne Banks (joannelbanks79@gmail.com/07977425664) and either the CB Safeguarding Manager or the RFU Safeguarding Team.
8. All members of Old Coventrians RFC who work with children in Regulated Activity must undertake an RFU Disclosure and Barring Service (DBS) check in accordance with RFU Regulation 21.
9. Old Coventrians RFC will ensure that all its members, whether they are coaches, parents, players or officials will comply with the Best Practice Guidance as issued by the RFU.
10. In summary, the following are NOT acceptable and will be treated seriously by the club and may result in disciplinary action being taken by the club, the CB or the RFU:
• Working alone with a child.
• Consuming alcohol whilst responsible for children.
• Providing alcohol to children or allowing its supply.
• Smoking in the presence of children.
• Humiliating children.
• Inappropriate or unnecessary physical contact with a child. • Participating in, or allowing, contact or physical games with children.
• Having an intimate or sexual relationship with any child developed as a result of being in a ‘position of trust.’
• Making sexually explicit comments or sharing sexually explicit material.
11.Old Coventrians RFC manages the changing facilities and arranges for them to be supervised by two DBS checked adults of the appropriate gender for the players using the facilities. Old Coventrians RFC ensures that all its coaches, parents, officials and spectators are aware that adults must not change at the same time, using the same facilities as children.
12.Old Coventrians RFC will ensure that its coaches [and team managers] will receive the support and training considered appropriate to their position and role.
13.Any events held on Old Coventrians RFC premises must comply with this Policy and if appropriate a Safeguarding Plan should be discussed and circulated to those affected. Any tours, overseas or domestic, undertaken by Old Coventrians RFC must comply with the relevant RFU Regulations and Guidance relating to tours.
This must be adopted in accordance with the club constitution.
Signed ……Joanne Banks…………………………….
Date ………01/09/2025
FORMS AVAILABLE VIA CLUB SECRETARY
1. Old Coventrians Rugby Football Club acknowledges its responsibility to safeguard the welfare of all children involved in Old Coventrians from harm.
2. Old CoventriansRFC confirms that it adheres to the Rugby Football Union’s Safeguarding Policy and the procedures, practices and guidelines and endorse and adopt the Policy Statement contained in that document and any successor policy.
3. A child is anyone under the age of 18 engaged in any rugby union activity. However, where a 17 year old male player is playing in the adult game it is essential that every reasonable precaution is taken to ensure his safety and wellbeing are protected.
4. The Key Principles of the RFU Safeguarding Policy are that:
• The welfare of the child is, and must always be, paramount to any other considerations.
• All participants regardless of age, gender, ability or disability, race, faith, culture, size, shape, language or sexual identity have the right to protection from abuse or harm.
• All allegations or suspicions of abuse, neglect, harm and poor practice will be taken seriously and responded to swiftly, fairly and appropriately.
• Working in partnership with other organisations, statutory agencies, parents, carers, children and young people is essential for the welfare of children.
• Children have a right to expect support, and personal and social development delivered by an appropriately recruited, vetted and managed in relation to their participation in rugby union, whether they are playing, volunteering or officiating in the community or
professional areas of the sport.
5. Old CoventriansRFC recognises that all children have the right to
participate in sport in a safe, positive and enjoyable environment whilst at the same time being protected from abuse, neglect, harm and poor practice.Old Coventrians RFC recognises that this is the responsibility of everyone involved, in whatever capacity, at the club.
6. Old Coventrians RFC will implement and comply with the RFU Code of Conduct and the Codes of Conduct for Coaches, Spectators and Officials as appropriate.
7. The Club Safeguarding Officer is Nina Farrimond (ninafarrimond@gmail.com/ 07950 46006) . If you witness or are aware of an incident where the welfare of a child has been put at risk you must, in the first instance, inform the Club Safeguarding Officer. They will then inform the CB Safeguarding Manager and the RFU Safeguarding Team. If an incident involves the Club Safeguarding Officer you should inform the Club Secretary, Joanne Banks (joannelbanks79@gmail.com/07977425664) and either the CB Safeguarding Manager or the RFU Safeguarding Team.
8. All members of Old Coventrians RFC who work with children in Regulated Activity must undertake an RFU Disclosure and Barring Service (DBS) check in accordance with RFU Regulation 21.
9. Old Coventrians RFC will ensure that all its members, whether they are coaches, parents, players or officials will comply with the Best Practice Guidance as issued by the RFU.
10. In summary, the following are NOT acceptable and will be treated seriously by the club and may result in disciplinary action being taken by the club, the CB or the RFU:
• Working alone with a child.
• Consuming alcohol whilst responsible for children.
• Providing alcohol to children or allowing its supply.
• Smoking in the presence of children.
• Humiliating children.
• Inappropriate or unnecessary physical contact with a child. • Participating in, or allowing, contact or physical games with children.
• Having an intimate or sexual relationship with any child developed as a result of being in a ‘position of trust.’
• Making sexually explicit comments or sharing sexually explicit material.
11.Old Coventrians RFC manages the changing facilities and arranges for them to be supervised by two DBS checked adults of the appropriate gender for the players using the facilities. Old Coventrians RFC ensures that all its coaches, parents, officials and spectators are aware that adults must not change at the same time, using the same facilities as children.
12.Old Coventrians RFC will ensure that its coaches [and team managers] will receive the support and training considered appropriate to their position and role.
13.Any events held on Old Coventrians RFC premises must comply with this Policy and if appropriate a Safeguarding Plan should be discussed and circulated to those affected. Any tours, overseas or domestic, undertaken by Old Coventrians RFC must comply with the relevant RFU Regulations and Guidance relating to tours.
This must be adopted in accordance with the club constitution.
Signed ……Joanne Banks…………………………….
Date ………01/09/2025
FORMS AVAILABLE VIA CLUB SECRETARY
Club Constitution
(Doc link to be added)
(Doc link to be added)
n/a
CLUB RULES
(Doc link to be added)
(Doc link to be added)
n/a
OCRFC PHOTOGRAPHIC POLICY
(Doc link to be added)
(Doc link to be added)
Downloadable form to be added
PLAYING / TRAINING INJURY REPORTING
(Doc link to be added)
(Doc link to be added)
Downloadable form to be added
DOG POLICY
(Doc Link to be added)
(Doc Link to be added)
MEMBERSHIP APPLICATION (Manual not GMS)
Downloadable forms to be added for (a) Senior Players (b) VPs
200 CLUB MEMBERSHIP
Downloadable form(s) to be added for 200 Club app;lication and Standing order Instructions
JUNIOR DISCIPLINARY PROCESS
(Doc Link to be added)
(Doc Link to be added)
Form to be added
PLAYERS SENIOR REGISTRATION FORM
Form to be added
